Meeting Management at KCC

What is Meeting Management?

Meeting management is the process of (1) Planning and booking the meeting and (2) The ability to manage meetings effectively and get results. According to studies conducted, about 30% of the work time of an average employee is spent in meetings.

Overview

Good meeting management skills also ensure valuable contribution by all team members, which helps in finding the optimum solutions for issues at hand. Meeting management also plays an important role in improving communication, interpersonal relationships, teamwork, as well as employee morale and satisfaction.

Frequently Asked Questions

What is meeting management and explain its phases?

Meeting Management is the process of managing the stages and components of the entire meeting process. The actions that make meetings successful before, during, and after the meeting are equally important. Neglecting any piece of the meeting management process can lead to poor results and additional meetings.

What is the objective of a management meeting?

Ensuring the right people are in the room. Managing a tight agenda. Reviewing the content beforehand. Preparing for decisions to be made during the meeting.

What is meeting management in PMP?

They are the activities you do in the meeting to manage the discussion and to get a clear outcome. If you think that sounds similar to ‘meeting best practices’ then you’d be right!

What makes a good team meeting?

A team meeting should be something the employees look forward to each week — a place where they can share their concerns, share ideas, ask questions, get important information, and feel that they are part of the overall process. 80% of your weekly meetings should be spent solving problems.

What makes a meeting successful?

An effective meeting brings a thoughtfully selected group of people together for a specific purpose, provides a forum for open discussion, and delivers a tangible result: a decision, a plan, a list of great ideas to pursue, a shared understanding of the work ahead.

What are the advantages of meeting?

Opportunity to problem solve together. Ability to make everyone feel included. Time to get everyone aligned about a topic. Some people find them relaxing compared to doing independent work (I’d say that’s actually a disadvantage)

What is a meeting checklist?

List decisions that must be made during the meeting. Include space for meeting notes, next steps, and task assignment in your agenda. Create an agenda and share a link to it in a calendar invite. Select the appropriate meeting participants and send the invite.

What are the types of minutes?

There are three standard styles of minutes: action, discussion, and verbatim. Each style has a specific use. Action minutes record the decisions reached and the actions to be taken, though not recording the discussion that went into making the decisions. This is the most common form of minutes used.

Should project manager take meeting notes?

It doesn’t mean you have to take notes for anyone other than yourself. The responsibility of notes, or delegating someone else to take notes, is the sole responsibility of the person who is running the meeting. Maybe that is you! In that case, yes, take notes!

What is an agenda of a meeting?

An agenda is a list of meeting activities in the order in which they are to be taken up, beginning with the call to order and ending with adjournment. It usually includes one or more specific items of business to be acted upon. It may, but is not required to, include specific times for one or more activities.

Who prepares the minutes of meeting?

Minutes may be created during the meeting by a typist or court reporter, who may use shorthand notation and then prepare the minutes and issue them to the participants afterwards.

What is minutes and agenda?

Agenda is a list of the items of business to be transacted in a meeting. Minutes is the statutory record of the business transacted, decisions taken and resolutions passed in a meeting. 2. The agenda is useful to the Chairman to take items for discussion according to agenda.

What should be discussed in management meetings?

Your management team should be constantly discussing the progress towards achieving these goals and any issues blocking them. As a prerequisite, each member of the team needs to understand what their goals are and how success is being measured.

What is formal meeting process?

A formal meeting is a pre-planned gathering of two or more people who have assembled for the purpose of achieving a common goal through verbal interaction. Formal meetings are characterised by their predetermined topics, a set of objectives and formal notices.

Do project managers take meeting minutes?

Meeting minutes are not only part of basic project communication or, as often seen, administrative task that just takes time. As a project manager, you may use the meeting minutes as a tool that helps you to build trust with your stakeholders.