STUDENT FEES

STUDENT FEES: PAYMENTS

Payments may be made as follows

(a)Personally

i.Payments can be made at cashiers of UNAM Centers or at any University campus.

Requirements:

i.No payments should be made to any member of staff other than the Cashier.

ii.Students must present their student cards to avoid incorrect student numbers.

iii.Students and parents must indicate the type of payment, to ensure correct allocation.

iv.Only Bank Guaranteed Cheques issued to the University will be accepted

v.Postdated cheques will not be accepted.

vi.No payments should be made without obtaining an official receipt from the cashier.

vii.Students who make payments at the cashier should verify their receipts and change, before leaving the counter. The cashier will not be responsible for any mistakes on receipts and or wrong change that may be claimed afterwards.

viii.The University and its staff cannot be held responsible for any losses if the above payment-requirements are not adhered to.

ix.Only official original receipts will serve as proof that payments has been made to the University of Namibia.

Office Hours:

Mondays to Fridays 08H00 – 13H00 14H00 – 16H00

(b)Direct Bank Deposit/Electronic Transfers:

UNAM STUDENT DEPOSIT ACCOUNT

First National Windhoek Account number: 62246793451 Branch code: 281872

Swift Code: FIRNNANX

Reference: Your Student number

Email Proof of Payment : bankandcash@unam.naRequirements:

i.Payments per cheque made during Registration and examination period, should be done seven (7) Days in advance for clearance, to be admitted for registration or examination.

ii.Bank deposits and transfers can only be verified during normal working hours.

(c)By mail

All payments by mail must be directed to: The Bursar

University of Namibia Private Bag 13301

WINDHOEK

No cash should be sent via post.

2.ENQUIRIES STUDENT ACCOUNTS

Financial statements can be viewed on Student Portal.

Email your enquiry to studfin@unam.na

Your enquiry will be attended to and feedback will be provided via email Student Debtors Office

Telephone Number: +264-61-206-3370/3191

Fax Number: +264-61- 206-3121

OFFICE HOURS: ENQUIRIES

Mondays to Fridays

For Enquiries 08:00 – 13:00 14:00 – 16:00

STUDENT FEES

3 PAYMENT OF PRESCRIBED FEES

The minimum deposits payable at Academic registration for this academic year are as follows

MINIMUM DEPOSITS PAYABLE AT ACADEMIC REGISTRATION

1.Registration Fees Deposit

		NAMIBIAN	SADC	NON-SADC
DESCRIPTIONS		STUDENTS	STUDENTS	STUDENTS
		N$	N$	N$
Registration fees		1,425	1,425	1,425
Connectivity fees		575	575	575
International Student levy		–	2,500	2,500
Total registration fees	payable	2,000	4,500	4,500

All students (including bursaries and loans) should pay a compulsory connectivity fee of N$ 575 (N$ 500 + N$ 75 VAT).

2.Tuition Fees Deposit

DESCRIPTION	NAMIBIAN	SADC	NON-SADC
	STUDENTS	STUDENTS	STUDENTS
	%	%	%
Tuition fees	50%	60%	70%

See Appendix A for estimated tuition fees or it can be obtained from the following website: http://www.unam.edu.na

3. Hostel Fees Deposit

	NAMIBIAN	SADC	NON-SADC
DESCRIPTION	STUDENTS	STUDENTS	STUDENTS
	N$	N$	N$
Main/Neudam/Ogongo/ Jose Eduardo Dos Santos/SANUMARC	11,630	11,630	19,250
(Breakfast included)
Hifikepunye Pohamba/Khomasdal/Katima/Rundu/Southern	7,550	7,550	11,070
(Breakfast included)
Health Sciences North (Breakfast excluded)	8,400	8,400	16,800
Health Sciences Windhoek (Breakfast excluded)	14,400	14,400	28,800

Wear and tear fees of N$ 850 (non-refundable) is payable before or on day of Registration. Hostel fees are payable upfront on the day of registration at the beginning of each semester.

Important notes:

I.Students, who settle their tuition fees before the end of February qualify for a 10% discount on tuition fees (excl. additional class fees) and should apply in writing on or before 30 June of the same year.

II.In order to be exempted from paying the required deposit, bursary holders need to provide written proof of sponsorship

/ bursary from the Donor.

III.Students registering with an acknowledgement letter of Namibia Student Financial Assistant Fund (NSFAF) should pay the Registration fee of N$1,425, Connectivity fee of N$ 575 (N$ 500 + N$ 75 VAT) plus the required deposit for campus accommodation. Kindly note that the acknowledgement letter is not a guarantee for a loan to be awarded.

IV.	Connectivity fees are compulsory and charged once off charged to obtain internet access for the year via TN (Telecom
	Namibia) Mobile.

V.Outstanding balances of previous years should be settled in full, before registration.

VI.	Late registration fee of N$600 is payable by all students who register after normal registration.
VII.	Direct bank deposits and electronic transfers should be done 2 working days before registration date.
VIII.	A student number must be used as reference for all direct and electronic deposits.
	5

STUDENT FEES

IX.	Cheque payments directly into the University’s bank account should be made 5 working days before registration date.

X.Payments at the different University cashiers, will reflect immediately.

XI.	Students are encouraged to sort out their financial enquiries prior to registration.
XII.	Due date for the remaining balance after registration is 30 June.

3.2Modes of payment on remaining balance

i.Sign a debit order/settlement agreement at registration to pay off the remaining balance by or on 30 June.

ii.A compulsory deposit payable at Registration, as indicated above and further installments from February-30 June, applicable on Non-Bursary students.

3.3 Estimated tuition fees for undergraduate and post graduate studies (See APPENDIX A)

.

3.1 Course fees and additional course/practical fee, will be charged per course/subject against each student account. Qualifications with practical components may differ due to extra load on practicals. Non SADC students will be charged double the Namibian rate, excluding Cost Recovery courses. 

3.2 Tuition Fees: Post graduate (Masters and Doctorate Degrees) Non SADC Countries will be charged double the Namibian rate, excluding Cost Recovery courses.

Information for Post graduate studies/cost recovery programs not listed above should be obtained from the various Faculties.

Please note that years subsequent to any current year, are subject to any changes in fees as may be determined by Council.

3.4Hostel Fees

Campus Accommodation Fees per year for hostel registered student only

	YEAR	YEAR	SEMESTER	SEMESTER
NAME OF CAMPUS	NAMIBIAN	NON SADC	NAMIBIAN	NON SADC
	SADC		SADC
	N$	N$	N$	N$
Main/Neudam/Ogongo/Jose Eduardo Dos	23 270.00	38 500.00	11 630,00	19 250.00
Santos/SANUMARC (Breakfast Included)
Hifikepunye Pohamba/Khomasdal/Katima/Rundu/Southern	15 090.00	22 140.00	7 550.00	11 070.00
(Breakfast included)
Health Sciences Windhoek (Breakfast Excluded)	28 800.00	57 620.00	14 400.00	28 800.00
Health Sciences North (Breakfast Excluded)	16 800.00	33 600.00	8400.00	16 800.00

i.Hostel fees are based on 282 days per year excluding School of Medicine

ii.Hostel fees for Health Science Campus -Windhoek are based on 297 days per year

iii.Hostel fees for Health Science Campus -North are based on 311 days per year

iv.Hostel days exclude July and December recess days

Meals (Lunch and Dinner optional)

Per Year	N$ 22 560
Per Semester	N$ 11 280

NB:

i.Bursary holders may be levied 100% of the total meal fees, only if written confirmation has been received.

ii.Non bursary students, who need to make use of meals on Campus, should pay cash in advance, directly on their meal accounts

iii.Meal fees will be processed on presentation of proof of a bursary, or presenting an official receipt as proof of payment.

iv.The daily limit for meals (lunch & dinner) are N$ 80 per day

v.Meal fees are based on 282 days per year

vi.Inter account transfers are not allowed unless a WRITTEN REQUEST is received to transfer fees.

vii.No fees will be transferred from the fee OR any other account unless that account has a credit balance.

viii.Inter account transfers for meals and books are only allowed once per year.

3.5Wear and Tear Fee

(a) A wear and tear fee of N$850, 00 is payable on day of Hostel Registration and is not refundable.

STUDENT FEES

4.OTHER FEES PAYABLE

4. Miscellaneous Fees

DESCRIPTION	AMOUNT
	N$
Registration fees	1 425.00
Connectivity fee (Payment in addition to registration fee)	575.00
Late registration fee (Payment in addition to registration fee)	600.00
Exemption/Recognition fees: Year course	300.00
Exemption/Recognition fees: Semester course:	300.00
International Student levy (SADC&NSADC students)	2 500.00
Promotional Examination fees	500.00
Administration/Service fees (Per inter account transfer and or refund)	20.00
Application fees (Namibian Students)	150.00
Late application fees (Namibian Students)	300.00
Application fees (International students)	300.00
Late application fees (International Students)	600.00
To replace a certificate	250.00
Transcript of academic record (per script)	100.00
Re-marking of examination paper (per paper)	300.00
Lost Student/Meal card (Not Refundable)	100.00
Proof of Registration:	50.00
Reprint of time table (Per scrip)	80.00
Reprint of results (Per scrip)	80.00
UNAM Clinic Medical fee per visit for registered students	15.00
Unpaid /RD Cheques (Per cheque)	500.00

5.	FEES PAYABLE
5.1	Due Dates
	Registration Fees:	Before or on day of normal registration
	Late Registration Fees:	Before or on day of late registration
	Hostel fees:	Before or on day of hostel registration
	Outstanding tuition fees:	Before or on 30 June

5. Default of Payments

Should a student, his/her parents, sponsor or any other organization who may have accepted responsibility for payments of fees, fail to pay by the due dates as prescribed in this regulations, the following will apply:

i.Refuse access to lecture halls;

ii.Refuse admission to examination;

iii.Refuse admission to hostel accommodation;

iv.Refuse registration for the next academic year;

v.Withhold examination results;

STUDENT FEES

vi.Withhold qualification and academic transcripts as may be applicable;

vii.Refuse access to student portal.

Notes:

i.Any outstanding balances, relevant to a prior year(s) of study, MUST first be settled before any student will be allowed to re-register, receive results/certificate or sit in for any examination(s)

ii.Non-registered students with outstanding tuition fees will be handed over to the debt collector, at the cost of the debtor.

6.CANCELLATIONS DATES

6.1Cancellation Credits for Tuition fees (All Offering types)

6.1.1Year Courses

i.Cancellation of course(s) on or before 02 March  – 100% credit

ii.Cancellation of course(s) on or before 31 August – 50% credit

iii.Cancellation of course(s) after 31 August – no credit

6.1.2First Semester Modular Courses

i.Cancellation of course(s) on or before 02 March – 100% credit

ii.Cancellation of course(s) on or before 20 April – 50% credit

iii.Cancellation of course(s) after 20 April – no credit

6.1.3Second Semester Modular Courses

i.Cancellation of course(s) on or before 03 August -100% credit

ii.Cancellation of course(s) on or before 31 August – 50% credit

iii.Cancellation of course(s) after 31 August – no credit

6.2Cancellation Credits for Hostel fees

6.2.1Hostel Cancellation per year

i.Cancellation of Hostel on or before 31 March – 75% Credit

ii.Cancellation of Hostel on or before 30 June – 50% credit

iii.Cancellation of Hostel on or before 31 August – 25% credit

iv.Cancellation of course(s) after 31 August – no credit

6.2.1Hostel Cancellation for semester 2 (Starts 16 July )

i.Cancellation of Hostel on or before 31 August  – 50% credit

ii.Cancellation of course(s) after 31 August – no credit

Students failing to cancel courses and/or residence remain responsible for the full fees for the Academic year

7.BURSARY STUDENTS

i.No confirmation letters by Sponsors during the examination period will be accepted for examination admission

ii.Written proof of bursaries awarded must be provided by sponsored students at registration.

8.REFUNDS

8.1Refund Upon Discontinuation of Studies or Courses

i.The application/ registration /connectivity/ international student levy/ late registration/ wear and tear fees are non- refundable.

ii.Refunds for short courses can only be done on approval of Head of Departments.

iii.Application for refunds should be made online (Portal)

iv.No refunds will be processed during the registration period.

v.No refunds of credit balances will be considered without written consent of the donor/parent.

vi.	The date and manner of refunding of all fees shall be determined in accordance within the normal rules. .

9.DISCOUNTS and REBATES

STUDENT FEES

 Discounts

i.Students, who settle their tuition fees before the end of February qualify for a 10% discount on tuition fees (excluding additional class fees) and should apply in writing on or before 30 June of the same year.

ii.Discounts will be processed after this date, and will reflect on the individual student accounts. Students who need to claim the discount should apply for a refund.

Tuition Waiving to Staff Members and their DependentsStaff members and their dependents shall pay the following:

Registration fee – N$1,425-00Connectivity fee – N$ 575.00

Late Registration Penalty (where applicable) – N$600-00International student levy (Foreign students only) – N$2,500-00 Exemption / recognition fees (where applicable)

Cost Recovery/Practical fees (where applicable)

i.Staff members of the University of Namibia and University of Science and Technology (NUST) who wish to apply for staff rebate, should apply prior Registration each year, though their Human Resource Department.

ii.Only approved staff waiving forms will be accepted at registration, and the relevant staff member or dependent will qualify for reduction of the tuition fees charged on their student accounts.

iii.The student accounts will be rectified afterwards, and the balance payable should be paid by the various staff members/Dependents.

iv.No reduction or waiving will be allowed if the relevant person has a bursary and/or when courses are repeated orre-examined.

Rebates to Members of Hostel Committees

A rebate as determined by Finance Committee will be granted to the HC Chairperson and HC members for the period served in that capacity. Rebates will only be refunded in cash if the fee account is paid in full.

Rebates to Student Representative Council

A rebate as determined by Finance Committee for SRC members and SRC Chairperson will be granted on the following conditions:

i.The rebate will be paid pro-rata for the period served as SRC member or chairperson.

ii.Rebates will be calculated on tuition fees only, excluding hostel fees or any other debits.

iii.Rebates will be calculated and paid at the end of the year.

iv.Rebates will only be refunded, only if the fee account is paid in full.

Family Rebates

When a second or further child from a family (from the same parent) enrolls for full-time study at the University (not necessarily at the same time), corporate tuition fees (excluding additional class fees/practical fees , hostel fees, meal fees or any other fees) will be charged as follows:

i.2nd child – 10% remittance for the normal duration of study,

ii.3rd child and later children – 20% remittance for the normal duration of the study.

iii.Parents or students who wish to avail themselves of this concession must please note that applications must be forwarded in writing to the Bursar by not later than 30 June and satisfactory proof must be produced.

iv.Applicants must provide a full birth certificate as prove that at least one parent is the same or documentary proof that they are legally adopted.

v.This concession is not available to students who were granted bursaries/scholarships and/or who repeat a course.

vi.Part-time, self-supporting and married students do not qualify for this rebate.

10.GENERAL STIPULATIONS REGARDING STUDENT FEES

i.Students MUST register for all their subjects in the beginning of the year.

ii.Only subjects, which require a pre-requisite, may be added / registered for at the beginning of the second semester.

iii.All other subjects which are not registered in the beginning of the year may not be attended AND no examination results for such subjects will be recognized.

iv.Should Council temporarily or permanently suspend any student’s rights or privileges, or permanently refuse admission to any student, the student concerned shall forfeit all claims to refunds, reduction or remission of fees paid or payable to the University of Namibia.

STUDENT FEES

v.It is the responsibility of each student debtor to obtain financial statement and verify his/her account(s) on a regular basis.

vi.All student account enquiries should be forwarded to the Debtors Office without delay.

vii.Students and parents should under no circumstances deposit money intended for personal use into the University account.

viii.Final year students required to register for promotional examination for graduation purpose, should settle their Accounts in full on day of registration.

ix.Council reserves the right to amend, all fees payable to the University without prior notice.