University of Namibia Diploma in Records and Archives Management

University of Namibia Diploma in Records and Archives Management

What is Diploma in Records and Archives Management?

The Diploma in Records and Archives Management offers a formal qualification to improve the skills of those already working with records in any situation such as offices and registries; those managing specific types of records such as financial, medical, human resources and stores or stock control records; or managing .


A NSSC or equivalent qualification, obtained in not more than three (3) examination sittings, with a minimum score of 22 in five (5) subjects on the UNAM Evaluation Scale (cf. 7.3.1(7) under 7.3 General Admission Criteria for Undergraduate Programmes in the General Information and Regulations Yearbook). English is a compulsory subject and should have been obtained at English as a First/Second Language NSSC Ordinary Level, symbol D or higher.

A candidate can be admitted to the programme through the University’s Mature Age Entry Scheme (cf. 7.4 in the General Information and Regulations Yearbook).

Candidates who hold a certificate in Records or Archives Management or a related field of study may apply to be considered for admission into the second year of the programme.

Applicants with considerable experience (more than five (5) years) in any field covered by a first year level course, may apply for exemption from the relevant course, subject to the passing of a test set by the Department of Information and Communication Studies.

Frequently Asked Questions

What are archives and records management?

The National Archives and Records Administration (NARA) is an independent federal agency that helps preserve our nation’s history and define us as a people by overseeing the management of all federal records.

What are the types of record management?

The overall goal of an RMS is to assist in an organization’s larger need for information governance, risk management, and regulatory compliance. Generally speaking, there are two types of records management systems: traditional paper record management systems, and electronic record management systems.

What is a record in archives?

Materials created or received by a person, family, or organization, public or private, in the conduct of their affairs that are preserved because of the enduring value contained in the information they contain or as evidence of the functions and responsibilities of their creator.

What is the purpose of record management?

The goal of records management is to help an organization keep the necessary documentation accessible for both business operations and compliance audits.

How many types of administration of archives?

There are generally 3 types of archives in enterprise IT: Governance archives (aka. legal hold or compliance archive). Cold storage archives.

What are the functions of archives?

An archive is an accumulation of historical records – in any media – or the physical facility in which they are located. Archives contain primary source documents that have accumulated over the course of an individual or organization’s lifetime, and are kept to show the function of that person or organization.

What is the importance of archives?

Archives are important because they provide evidence of activities and tell us more about individuals and institutions. They tell stories. They also increase our sense of identity and understanding of cultures.

What is record and types of record?

Records include books, letters, documents, printouts, photographs, film, tape, microfiche, microfilm, photostats, sound recordings, maps, drawings, and a voice, data, or video representation held in computer memory.” Records are retained for administrative, financial, historical, or legal reasons.

What is a record give example?

A record is a database entry that may contain one or more values. … Since each record may contain multiple data types, a single record may include many different types of information. For example, a personnel record may contain an ID number, name, birthdate, and photo, which are all different data types.

What is record and record keeping?

Recordkeeping is keeping records, or ”units of preserved information in some permanent form (written documents, photographs, recordings, etc.).” Record can also refer to a collection of such items or a history in general.

Who is responsible for records management?

Managers and supervisors have responsibility as outlined in the Handbook of Administrative Responsibilities (PDF). Record proprietors determine which records will be created, gathered, and maintained, and produce records for audit and other purposes. Records proprietors may be the manager of an operational unit.

What are the characteristics of records management?

Four essential characteristics: – Authenticity-A record must be what it purports to be. – Reliability-A record must be a full and accurate representation of the transactions, activities, or facts to which it attests. – Integrity-A record must be complete and unaltered.

What is the role of archives in research?

Archives are important because they provide evidence of activities and tell us more about individuals and institutions. They tell stories. They also increase our sense of identity and understanding of cultures.

How do you promote an archive?

Encourage Engagement through Events. Events such as volunteer days and relevant workshops are excellent ways of promoting an archive and encouraging users to engage with your collections.

Why are archives kept in specialist archival institutions?

Without archives, the past would remain largely unknown. Archives are preserved in and managed by specialist archival institutions where they are safeguarded and made available for use. Archival institution: The agency responsible for selecting, acquiring, preserving, and making available archives.

What are the core activities of records and archives?

  • Records Creation.
  • Records Inventory.
  • Filing Plans.
  • Retention Schedules.
  • Records Storage.
  • Records Retention & Disposition.
  • Records Destruction or Historic Preservation.